Registration to attend BioArctic Annual General Meeting 2023
BioArctic’s Annual General Meeting will be held on June 1, 2023 at Lindhagen Konferens, Stockholm, at 16:30. Notice shall be made through the digital form, see link below, or by email to bioarctic@postrosta.se. Registration must be received by the company digitally no later than May 29, 2023.
Link to digital postal voting and physical attendence
For questions regarding the Annual General Meeting and the advance voting, please contact Else-Britt Lundgren, e-mail arsstamma@bioarctic.se.
Right to participate at the Annual General Meeting
Pursuant to § 11 of the Company’s Articles of Association, the board of directors has resolved that shareholders may exercise their voting rights at the Annual General Meeting by post. Shareholders may therefore choose to exercise their voting rights at the Meeting, by proxy or through postal voting.
A shareholder who wishes to participate at the Annual General Meeting must
- be recorded in the share register kept by Euroclear Sweden AB on Wednesday 24 May 2023; and
- notify the Company of its intention to participate so that the notification is received by the Company no later than Monday 29 May 2023. Notice shall be made through a digital form which will be available on the Company’s website https://www.bioarctic.se/en/, or by email to bioarctic@postrosta.se; or
- cast its vote in accordance with the instructions below, so that the postal vote is received by the Company no later than Monday 29 May 2023.
In the notification, provide your name or company name, personal identification number or corporate registration number, address, phone number and, if applicable, the number of persons attending with you (maximum two).
Nominee-registered shares
Shareholders whose shares are nominee-registered through a bank or other authorised depositary, for example in a custody account, must – in addition to giving notice of their attendance – request that the shares be temporarily re-registered in their own name (so-called voting rights registration) so that the shareholder is registered in Euroclear’s share register as of the record date on 24 May 2023. Voting right registration that the shareholder has requested and that has been completed by the nominee no later than Friday 26 May 2023 will be accepted in the preparation of the share register. This means that shareholders should inform their nominees in advance before the record date.
Postal voting
A special form shall be used for postal voting. The postal voting form is available among the attachments below. The completed and signed voting form is valid as registration to participate in the general meeting and no separate notice or registration is required.
The postal vote will be considered and counted provided that the completed and signed voting form is received by the Company no later than Monday 29 May 2023. Voting forms received later will not be considered. Voting forms shall be submitted electronically in accordance with the instructions on the Company’s website.
Shareholders may not include further instructions or conditions in the voting form. Voting forms including such further instructions and conditions will be deemed invalid and will not be considered. Further instructions regarding the advance voting can be found in the voting form and among the attachments below.
Proxy
If the shareholder is a legal entity or votes via post in advance or participates at the general meeting by proxy, a copy of a certificate of registration or other authorisation documents and, if relevant, a power of attorney, shall be submitted together with the voting form or be sent to the Company at the above address well in advance of the Annual General Meeting and preferably by 29 May 2023. Shareholders who wish to exercise their voting rights through a proxy, must issue a dated and signed power of attorney to the proxy. The validity of the power of attorney may not exceed a period of five years from its issuance. If the power of attorney is issued by a legal entity, a copy of the certificate of registration or equivalent authorisation documents for the legal entity shall be attached. The Company provides a form of power of attorney at request and the form is also available among the attachments below.
For questions regarding the General Meeting or the postal voting, contact the Company via email to arsstamma@bioarctic.se.